Post Carnival Final Charges Notification

[arakla]

Give an admin a way to send a notification/email to all booth chairs, advisors, and financial admins containing an orgs total charges/fines and total store charges as well as instructions on how to view charge details and dispute charges.

[pkoenig10]

Why should this be through Binder? What you described is exactly what email does.

[arakla]

Except that means either someone has to get all the information of binder manually or have a report that does this and then know how to do a mail merge. And even then a mail merge won't send one email per org, but one email per person.

[pkoenig10]

Oh I see, so we can state in the email what the charges are. Got it.

[ChaseBro]

Ideally we could actually just send them an invoice and let them "approve"
it through binder and just send the final totals to SAO with the oracle
strings in a separate file and pull the money from their accounts with
digital signatures. This may require you to add the presidents or treasurer
from each org, but they should already have accounts.

On Thu, May 5, 2016 at 9:48 PM Patrick Koenig [email protected]
wrote:

Oh I see, so we can state in the email what the charges are. Got it.

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#218 (comment)

[arakla]

A few different thoughts on this, although I actually would love invoices.

• When orgs sign the terms and conditions, they also have already approved
  an JEs/transfers
• Depending on how the year goes, charges may go out late, like this year,
  and we will go ahead and do the transfers and make adjustments as needed at
  the end of 15 days (per Rita, Tiffany may want different things when she is
  handling it next year)
• Oracle String aren't actually that secure, they are available on the
  university's chart of accounts. Student Activities keeps them secure
  because students aren't the most intelligent when it comes to finances and
  paperwork (as proven time and time again in the office). Which is actually
  why I don't want the students entering their Oracle string.
  -- Really if we save it, non SA orgs need the full string, but SA orgs just
  need their funding source and activity code (a partial string)

This being said, if we could generate invoices the way AB Tech can, that
would be great!
Ideally we could actually just send them an invoice and let them "approve"
it through binder and just send the final totals to SAO with the oracle
strings in a separate file and pull the money from their accounts with
digital signatures. This may require you to add the presidents or treasurer
from each org, but they should already have accounts.

On Thu, May 5, 2016 at 9:48 PM Patrick Koenig [email protected]
wrote:

Oh I see, so we can state in the email what the charges are. Got it.

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#218 (comment)

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#218 (comment)

[arakla]

@sclark Since I can't re-open the issue, if this isn't covered by another one, can you please re-open it?

[sclark]

@arakla Sure thing. I don't think this is covered, so I'll re-open it.